How Owlly works
From invoice to insight — fully automatic
Owlly runs as one chain: the document arrives on its own from KSeF, email or a scanner, AI reads every line item, the line becomes an ingredient in the canonical base, and from there dish costs, stock levels, orders and labour cost all recompute.
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From invoice to margin · 1:20 · odtwarza się w pętli, bez dźwięku. Watch the full run (80 s)
How It Works
Invoices in. Insights out. Nothing to do.
Three fully automated steps — from the moment a document exists to the moment you have complete financial and operational control. No manual steps, no exceptions.
Invoices arrive automatically
Poland's national e-invoice system (KSeF) sends invoices the instant a supplier issues them. Owlly connects directly to KSeF and pulls every invoice automatically — no email, no upload, no action required. For restaurants buying from Polish suppliers, this means 100% of e-invoices land in Owlly before you even know they exist.
AI reads, verifies and maps
Our AI reads supplier name, item descriptions, quantities, unit prices, VAT rates and totals from every invoice format — structured PDFs, scanned images, email attachments. PDFs from accounting systems are read close to flawlessly; scans and photos are typically 90–95%. Every extraction can be reviewed and corrected in one click.
The data reaches the modules
Each invoice line is matched against your master product and supplier database. Canonical item names keep your data clean across branches and suppliers. Price changes are flagged. Duplicates are detected. Anomalies are surfaced — automatically.
The operation computes itself
Food cost, stock levels, demand forecasts, HR schedules and payment due dates all derive from your actual invoice data. Everything updates automatically with every new document processed. One restaurant or a chain of fifty.
- 01Invoices captured — automaticallyKSeF invoices appear the moment they are issued. Emails are scanned as they arrive. POS syncs live. Camera scan takes under a second. AI does the rest — you do nothing.
- 02AI reads, validates & maps everythingSupplier, item, quantity, price, VAT — all extracted automatically. Every line matched against your master data. Anomalies, duplicates and price changes flagged instantly.
- 03Your entire operation, always up to dateFood cost, stock levels, staff schedules, demand forecasts and payment due dates — all recalculated automatically with every new invoice. One restaurant or fifty branches.
14-day free trial · No credit card required · Cancel anytime
Start 14-day free trial →Connect the first link today. The rest of the chain follows within two weeks.
14 days of full Business. No card and no onboarding fee.