Invoices read, not typed. The till fed, not retyped.

Receiving invoices through Poland’s National e-Invoice System (KSeF) has been mandatory for every business since February 2026. Owlly connects to KSeF through its API and pulls purchase invoices every hour, with no manual login to the government application. Every document takes the same path as a PDF from e-mail or a photo of paper: the model reads the header, the lines, VAT rates and the payment date, and attaches a confidence level to every field. A confident field books itself; an uncertain one, such as a unit “pk.” that could mean a pack or a kilogram, waits in the verification queue for one click. The restaurant meets its KSeF obligation and has its purchase invoices as data rather than as files.

The same cheese from three suppliers has three names, three units and three pack sizes on the invoices. Canonization in Owlly maps every invoice line to one ingredient in the venue’s catalogue and converts it to a base unit, so mozzarella has one price per kilogram and one price history regardless of who delivered it. AI proposes the match, the owner confirms once, and every later invoice from that supplier matches itself. That ingredient base feeds the price alerts, the goods receipts into the till and the orders to suppliers, and in the higher plan the food cost per dish.

Owlly does not require a change of till. A read invoice becomes a goods receipt with your till’s item codes and units, ready to import: as CSV or XLSX for any system, in the native format for tills that have their own import, or as an automatic stock push where the till has an Owlly integration. A line that cannot be matched to a till code with confidence is held, never guessed. Stock in the till agrees with the invoice the same morning, without retyping.

Every supplier in Owlly has its order days and lead time. The team places the order from the phone in the Owlly Staff app, picking lines from the ingredient catalogue in the supplier’s pack sizes, and the owner sends it by e-mail or downloads it as a PDF. When the delivery arrives with a KSeF invoice, Owlly links the invoice to the order and shows differences in quantity and price, so a claim is visible at once rather than at stock-take. Purchasing analysis per supplier shows who is raising prices and how each supplier’s share of cost changes.