A rota against revenue. Labour cost next to purchases. The team on the phone.
You see what Saturday costs before you approve it.
The two biggest costs of a venue on one dashboard: purchases from module 1 and the team. The rota builds itself against the revenue forecast, the PDF sends itself, and every employee has Owlly Staff on their phone.
Last updated:
everything in module 1 · a rota against the revenue forecast · the rota PDF sent by itself · attendance and hours · labour cost per shift and branch · Owlly Staff for every employee · HACCP temperature log
- 1 · FORECASTHow much revenue on SaturdayFrom your sales, weekday by weekday, with holidays and weather.
- 2 · AI BUILDS THE ROTAStaffing to match revenueA proposal per shift from the team’s availability. You move people, the system counts the cost.
- 3 · TEAM IN OWLLY STAFFEvery employee’s phoneAvailability, swaps, hours, HACCP temperatures. No venue figures.
- 4 · GOES OUTPDF by itself, cost on the dashboardThe rota as a PDF to the team, labour cost next to purchases, attendance for payroll.
Staffing counted against revenue, not from memory
A revenue forecast from your sales, weekday by weekday. AI proposes staffing for every shift from the team’s availability; you move people, and the shift’s cost and its share of revenue update live.
The rota sends itself
Once approved, the rota goes to the team as a PDF and into the app. A swap or time-off request comes back to you to approve, with the cost counted before you decide.
Every employee’s phone, without the venue’s figures
Availability, shifts, attendance and hours, fridge temperatures for HACCP and orders to suppliers. An employee sees their own matters, never revenue or costs.
Purchases and labour on one dashboard
Labour cost from actual hours next to purchase cost from invoices. Prime cost per branch and per week, with a threshold that sends you a notification.
A venue where the rota gets made on Sunday night
A manager who builds staffing in a spreadsheet and learns the cost of a shift after payday. An owner who wants labour and purchases on one screen. A team that is tired of photos of the rota in a group chat.
A restaurant rota built against the revenue forecast
A rota in Owlly starts from the revenue forecast, not from an empty table. The forecast comes from your sales history weekday by weekday, with holidays and weather taken into account. From it, AI proposes the number of people on every shift and fits them to the availability the team reports in the app. The manager moves people, and for every shift sees the labour cost and its share of forecast revenue, so the decision to add a person on Saturday has a price before it is made.
Restaurant labour cost counted from actual hours
Labour cost in Owlly is not a plan from the rota but the result of attendance: hours from the employee app multiplied by the rate from the contract, per person, per shift, per branch. Purchase cost from invoices sits next to it, so the venue’s prime cost, the sum of goods and labour, is visible week by week without a spreadsheet. You set the threshold above which you get a notification.
An app for restaurant employees: Owlly Staff
Owlly Staff is a separate app on the employee’s phone. It holds availability, the rota, swap requests, attendance with hours, a fridge temperature log for HACCP and, in venues with ordering, placing orders to suppliers. An employee sees only their own matters: no access to revenue, costs or other people’s data. Installing it is a link and a code, with no app store.
Temperature log and HACCP on the phone
Fridge and freezer temperature entries go from the phone into a log with date, time and person. A missing entry is visible on the dashboard the same day, and a sanitary inspection gets the history from one screen instead of a binder.
Before you build the first rota
01Does the team have to install an app from a store?
No. Owlly Staff opens from a link and works like an app on the phone, with notifications. An employee signs in with e-mail and a PIN.
02Does an employee see revenue or costs?
No. They see their rota, availability, hours, temperatures and orders if they place them. The venue’s figures are visible only to the manager and the owner.
03Where does the revenue forecast come from?
From your sales: weekday by weekday, with holidays and weather. Outlier days, a match for example, you mark once and they are left out of the average.
04Can I have this module without food cost?
Yes. AI Cost & HR Management includes module 1 and the team. Food cost, stock and demand forecasting are in the Full AI Restaurant Operating System plan.
05What about contracts and rates?
Every employee has a contract type and a rate history, from which labour cost is counted. Owlly does not replace HR or payroll software; it gives hours and cost ready for settlement.
Zero minutes of typing. Stock in your till agrees at 7:12.
You see what Saturday costs before you approve it.
Food cost changes the same day as the price at the supplier.
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