A separate app for the team — without the venue’s numbers
Staff sign in with a PIN and see their shift, their tasks and their hours. They do not see revenue, margin or anyone else’s rate — that is a design decision, not a missing feature.
The Owlly staff app is a separate phone app in which the team counts stock, records sub-recipes, fridge temperatures and transfers, and confirms shifts — with no access to the venue’s revenue or margin.
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Why a separate app?
Because otherwise either the employee sees the venue’s margin, or the fridge temperature never gets logged. One app with roles solves that on paper and leaks in practice.
Stock counts, sub-recipes, fridge temperatures and transfer confirmations happen here, alongside work that is happening anyway. Every control is at least 44 px, because this is used in a kitchen, one-handed, in a glove.
What does a HACCP entry look like?
A temperature with a time and a person, recorded at the appliance, at the moment of measurement. An inspection gets a record, not a notebook filled in one handwriting at the end of the week.
A deviation from the norm is not hidden — it is recorded together with the corrective action. A year of records with not one deviation reads as evidence that nobody was measuring.
What does it give the operation?
Counting done on a phone in place, instead of on paper and typed up in the evening. The gap between theoretical and actual stock stops being a monthly surprise.
Availability for next week is entered by the employee, not the manager — so the rota is built from people who can actually come in.
Questions about staff app and haccp
01How does an employee get access?
The manager adds the person in Owlly, and they sign in with a PIN in the staff app on their own phone. Staff accounts are not capped and do not change the price of the plan.
02Are temperature records enough for an inspection?
Every entry carries the date, appliance, temperature, time and person, plus room for a corrective action — which is what an inspection usually asks for. The form of the documentation is not prescribed by law; what matters is that the records match your hazard analysis.
03What languages does the staff app work in?
Polish, Ukrainian and Russian — because that is what teams in Polish kitchens speak.
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