Bartek · manager
Laptop · phone
He checks the count, approves orders, builds the rota and answers time-off requests and bookings.
To set up: Online bookings through Owlly, events nearby (AI, with your approval) and the first stocktake.
- Fri 21:30phone
More guests tomorrow
On Friday evening Bartek looks at Saturday: a forecast of 21,400 zł. The reason is right under it: a concert at the National Stadium, 40,000 people, 1.9 km away. An evening like that brings +41% here.
- 10:00laptop
The count’s variances
Every variance comes with its cause. A real loss of 50 zł or more is counted again by a second person before anyone books it.
Instead of a sheet and an evening in Excel.
- 10:45phone
Approved
Ihor’s order waits for one tap: 878.10 zł net to Chłodnia Praga, delivered on Monday.
- 13:00phone
Next Saturday off
Ihor can’t work on 17 October: it’s his sister’s wedding. Bartek says Yes on his phone.
- 14:00laptop
Next week’s rota
Bartek publishes the week and everyone gets one notification. On Saturday 17 October Ihor is off: his request is approved, so no one can put a shift there.
Instead of an Excel rota sent as a photo.
Type in OwllyWho has the most hours next week?
- 16:00phone
A group at 19:30
Tomasz Wrona asks for a birthday table for 14. Bartek confirms on his phone.
Sunday, 21:00 · Marta, owner
Marta asks in ChatGPT. Owlly answers with her figures.
Copy a question and paste it into ChatGPT or Claude with Owlly connected. The answer comes from your data in Owlly, not from the internet.
How did Saturday go compared with the same Saturday last year, each venue separately and together?
What were October’s net sales minus purchases, per venue and in total?
How much do I owe suppliers, and what is overdue?
You need ChatGPT Plus or Claude. Owlly in Claude and ChatGPT: 79 zł net a month per venue.
Questions
What do my people need?
Their own phone and the Owlly till; only the manager needs a computer. An employee scans the code on the poster you print from Owlly and signs in with a work e-mail and a PIN from the manager. Owlly Staff speaks Polish, English, Ukrainian and Russian.
And the full monthly stocktake?
Everyone counts their area in Owlly Staff, the manager sees on his phone how far each area is, and closes the stocktake venue by venue at the laptop. The stocktake sheet goes to the accountant as PDF or Excel.
Does it work from day one?
The rota, time-off requests and the Owlly till’s figures, yes. Invoices and prices once KSeF is connected, the forecast after two weeks of sales (the effect of events after a few months), counts after the first stocktake. Each person says what needs setting up.
Which plan includes all this?
This whole day, with the Owlly till, is in the Full AI restaurant operating system plan: 249 zł net a month per venue. The evening in ChatGPT or Claude is an add-on: 79 zł net per venue. You can try the back office free for 14 days, no card.
That’s a Saturday with Owlly.
owlly.eu/en/dzien-z-owlly · 14 days of the whole back office free · no card · no setup fee
14 days of the whole back office free · no card · no setup fee