Invoices read, not merely received
The verification queue shows every document with its line items read and a confidence score per field. Confident fields post themselves; uncertain ones wait for you.
Owlly pulls purchase invoices from KSeF every hour, from an email inbox every 15 minutes, and from a phone photograph for paper — and reads the line items out of each one, not just the total.
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What does “confidence” mean here?
That the model tells you what it does not know. A field at 99% posts without asking; a field at 61% — like the unit on line 18, where “pack” could mean a package or a kilogram — stops and asks.
The alternative is a system that guesses silently and is wrong on one invoice in a hundred, in a way you will not notice until you count the stock. Two questions per document is the better trade.
Where does an invoice come from?
From three channels at once: KSeF checked hourly, an email inbox every 15 minutes, and a phone photograph for the paper a driver leaves with the delivery. They all end in the same queue and take the same path.
The same invoice can arrive twice within minutes, from KSeF and by email. The duplicate is caught on document number and issuer tax ID, so it neither doubles your costs nor moves stock twice.
What happens to a line once it is read?
It lands on an ingredient you already have and updates its price. If the match is uncertain, it waits for you — that is the only moment this area asks for a click.
The due date, the VAT rate and the total are settled in the same pass, so the payables list and the supplier’s price history fill themselves without a separate entry.
Questions about invoices and ksef
01Do I have to upload anything?
For most venues, no. Invoices in KSeF appear the moment they are issued, the email inbox is checked every 15 minutes, and till data syncs continuously. Paper you photograph with your phone.
02What if a reading is wrong?
A low-confidence field does not post itself — it waits in the verification queue where you see the reading next to the document and confirm or correct it in one click. Your correction teaches the match for that supplier’s next invoice.
03Is KSeF Start enough to meet the obligation?
Yes. KSeF Start covers hourly receipt of purchase invoices, validation, a searchable archive, payment-due tracking and supplier price-rise alerts. Food cost, stock and rotas are in the higher plans.
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